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CONTRACTS OFFICE
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The Contracts Office reviews the study budget in order to ensure that institutional overhead and study review fees are included where applicable.
Overhead
The RI-MUHC is bound by the Ministry of Health and Social Services guidelines to charge 30% institutional overhead on all industry-funded studies. The overhead applies to the entire budget, except for the RI's study review fee, start-up fees and pharmacy fees. Therefore, it is imperative that an investigator projects an additional 30% on all costs during budgetary negotiations with a sponsor, in order to ensure that he/she receives full reimbursement for the costs of conducting the study.
Government-funded studies (federal or provincial) and foundation-funded studies may or may not be subject to overhead costs, depending on the guidelines of the respective agency or foundation. The RI-MUHC adheres to these guidelines and will only retain the maximum allowable for each agency or foundation.
Study Review Fee
A study review fee is applied to all industry-funded studies. This is a one-time fee and covers the administrative costs associated with the ethics, science, legal, and administrative review of a study and contract.
The RI-MUHC conducted a cost-analysis of its various review processes and subsequently set the RI study review fee costs at a range between $3,500 (for investigator-initiated studies) and $10,000. The RI study review fee is waived for material transfer agreements, data transfer agreements and inter-institutional agreements.
For more information on the RI study review fee, please contact one of the Contracts Officers.